We make an entry in the work book about rewards, gratitude and encouragement: how and when? How does a certificate differ from a letter of gratitude?

Letter of thanks is an excellent tool for building strong and loyal relationships. Let's look at what types of thank-you forms there are, how they are compiled and why they are written.

What is a thank you letter

A thank you note refers to a business document that includes an expression of gratitude to a specific person or business for any reason. Gratitude can be expressed for professional performance of a task, for the quality of services provided, etc. Gratitude can be a separate letter or a response to some initiative (for an invitation, congratulations, etc.).

How to write a letter of gratitude

There are no special requirements for the design of a thank-you form; such a document can be drawn up in a free style. However, the letter is considered a business document, so certain recommendations have been established for its structure:

1. Form header located at the top, right. It is filled out only when necessary. Here is the information about the person or company that is being addressed with gratitude:
   • Name
   • job title
   • FULL NAME. person.
   • Specific appeal.

1. Main section of the document displays an expression of gratitude. As a rule, the appeal begins with template words (“Allow me to express my gratitude...”, “We are grateful to you for...”, “We express our gratitude...”, etc.).
2. Signature. At the bottom left, the full name and position of the person expressing gratitude is written, and the document is signed.

Instructions for writing a thank you letter

The format for writing a thank you letter has a clear sequence. By performing it, you will be able to ensure that the structure and logic of the appeal are preserved, and your gratitude to the addressee will be clearly displayed. The volume of the document should be half an A4 sheet.

1. If the document is addressed to an employee of the enterprise, then it is advisable to use the phrases “Dear...”, which emphasizes a respectful attitude towards the interlocutor. It is advisable not to use official phrases “Mr...” or “Dear...”. They look unnatural and destroy the official style of the document. Using the phrase “Dear...” is only possible when you have a personal relationship with the recipient.
2. When expressing gratitude to your team, you can use the phrase “Dear colleagues!” The content of the document needs to clarify to whom exactly gratitude is being expressed.
3. It is necessary to indicate the person who initiated it, that is, who thanks and to whom gratitude is expressed. A thank you form can be sent from a company, a group of people or an individual. For example:
   • “Svetly Path LLC expresses gratitude”
   • “Management of the “Horns and Hooves” enterprise...”
   • “On behalf of the employees of Stroygidravlik and on my own behalf, please accept our gratitude.”

1. If you are writing a letter to partners or employees, then you can use phrases indicating to whom the document was sent: “We want to express our sincere gratitude to the employees of your plant,” “The Stroygidravlika company thanks your team.” When contacting employees, it is advisable to note several people (no more than 5-7 people). For example, “Dear colleagues! I, as a manager, want to express my sincere gratitude to the employees...” If the department has a large team, you can simply note the head of the department.
2. You should always indicate what gratitude is being expressed for. It is necessary to avoid vague phrases like: “Dear...! The organization thanks you for everything, for your kind attitude...” This formulation is incorrect. A correctly written gratitude will look like this: “Dear...! The company’s team expresses gratitude to you for your assistance in establishing partnerships, etc...."
3. The gratitude needs to be specified and detailed, noting the moments that were successful for the recipient of the form. It is this wording that makes this letter individual.
4. At the same time, you cannot resort to outright flattery such as: “It has no equal...”, “incomparable...”, etc. As stated earlier, you need to specifically note what the recipient received gratitude for.
5. It would be a good idea to wish the recipient success in the future.
6. The last stage of drawing up the form should include checking for errors and correcting the written content of the document.

A thank you form is presented for a job well done, assistance, support, financial sponsorship, etc.

for work

A letter of gratitude for the work must be expressed by the immediate supervisor of the employee or team. The text contains a message both to one employee and to the general team of the company. Appreciation is usually shown when a task was completed on time or ahead of schedule. If the employees of an enterprise worked for a long time on some project, as a result of which the enterprise earned a solid profit, then gratitude will be a good moral boost.

Indicative content:

“Dear (name by name, patronymic or company name)! Taking this moment, I would like to express my gratitude to the employees of the company (name) for the assistance provided, excellent quality, prompt work and assistance in eliminating problems that arose. I hope for further long-term collaboration. Sincerely, (full name)."

Sample form

• For their contributions:

It is not uncommon for enterprises to thank their sponsors for their assistance, support, and contributions. Filling out the form is similar to the previous samples:

Dear (I.O.)! The management of [company name] thanks you for your contribution to organizing the song and dance competition. The successful implementation of this project would not have taken place without your active help. We wish you health, promising projects and further development of the company. Sincerely, (full name).

Sample letter

This type of thank you document is very common. It is sent to both company employees and business partners. Such a letter is presented at the official level.

The indicative content is as follows:

Dear (name by name, patronymic)! We deeply value our joint cooperation with your company. We fully recognize that we owe our high achievements to the successful activities of your enterprise. We wish you and your company success and prosperity! Sincerely (full name of the manager).

Sample letter

Gratitude to the organization

A form thanking an organization is usually an official document containing kind words addressed to the organization for a completed project, for assistance in an event, or for other work. This section provides some examples of filling out such a document.

Such letters of gratitude have the following structure:

• The addressee fills in the top right of the form.
• Then an appeal is written from the organization wishing to express gratitude.
• The text you fill out does not have to be official. The text of the appeal is written in a free style with an expression of gratitude.
• The form is signed by an official expressing gratitude indicating the position.

Thank you to an employee - How to write correctly

Any work must be rewarded - this is an axiom. Therefore, the various achievements of employees must be rewarded, stimulating them to even greater achievements in the process of their joint work. The labor legislation of the Russian Federation stipulates different types of incentives. Thus, Article No. 191 states that the manager’s gratitude to individual employees can be expressed in the form of rewarding with valuable gifts, bonuses or in the form of moral encouragement. Moral encouragement can include a thank you form.

In this section we will try to describe the intricacies of filling out such a form.

As a rule, a thank-you form is presented to a leading employee in honor of some famous event. Gratitude to the employee for timely completion of work is issued on behalf of management. More often, such a letter is awarded at a ceremonial meeting in front of all employees.

1. The document is drawn up on the company's letterhead. You can draw up a document on a specialized form purchased at a store or printing establishment.
2. The letter is formatted in a business style. When registering, it is recommended to do the following:
   • Apply an official, business style of design
   • The employee is addressed by name and patronymic: “Dear...”
   • Do not use familiar, colloquial phrases
   • The text must reflect the reason for the award
3. The content of the text should reflect the employee’s merits, his positive characteristics that are significant for the company.
4. At the end of the text, it is necessary to wish a successful career and hopes for continued joint activities.

Sample gratitude to employee

Gratitude to the client

When doing business, an important point is to strengthen the relationship with the client so that they use your services again and again. And here a letter of gratitude plays a big role. This document must be individual and adhere to the following rules:

• When drawing up a document, you must write the client's name correctly in the greeting.
• Specify the reason for the thank you document.
• The appeal must be sincere. You can cite excerpts from a conversation with the client so that he understands that he has not been forgotten.
• Attach related questions to improve the service.
• Express the hope that the client is satisfied with the service and note your willingness to respond to his questions and recommendations.
• Ask whether additional services are needed to increase his satisfaction.
• Write down your company name, logo and brand marks. It is better to fill out on letterhead where these symbols exist.
• When sending a thank-you form by E-mail, the name and logo of the company must be placed under the sender’s signature.
• In conclusion, we must express hope for continued cooperation with the client.
• The letter must be certified by hand in person.

Good afternoon
In court, ask for their assessment, whose testimony is necessary to find out in detail the reasons for reducing your rehabilitation with a solution to your issue.
Even if they came to resolve your issue, then after studying the documents, go to court with a claim for recognition of paternity, in the event of refusal to initiate a criminal case due to the death of an individual at the place of residence, if you are declared incompetent, then you can file a claim for to collect from him in court a statement of claim from both the bailiffs and your wife, it is enough to prove that you can sell a similar plot for her and ask for it and present it on the basis of representing your interests, and apparently involve relatives, that is, of course, enter into an inheritance, since he used the standard one, but if the right to rent land for the construction of your apartment is compensated, then there are no grounds for concluding an agreement and you are right, since you are not the owner of the property, for example, your state organization and having the right not to use them, he does not have the right. According to Art. 19, paragraph 1, art. 685 of the Civil Code of the Russian Federation, a loan agreement between citizens must be concluded in writing if its amount exceeds at least ten times the minimum wage established by law, and in the case where the lender is a legal entity, regardless of the amount.
2. In confirmation of the loan agreement and its terms, a receipt from the borrower or another document may be presented certifying the transfer to him by the lender of a certain amount of money. Thus, in the absence of a will before its adoption, the claim of property from someone else’s inherited property is subject to state registration.
Article 1158. Refusal of inheritance in favor of other persons and renunciation of part of the inheritance
1. The heir has the right to refuse inheritance in favor of other persons from among the heirs by will or heirs by law of any order who are not deprived of inheritance (clause 1 of Article 1119), including in favor of those who are called to inherit by right of representation or in the manner hereditary transmission (Article 1156).
Refusal in favor of any of the following persons is not permitted:
from property inherited under a will, if all the property of the testator is bequeathed to the heirs appointed by him,
from the obligatory share in the inheritance (Article 1149),
if the heir is assigned an heir (Article 1121).
2. Refusal of inheritance in favor of persons not specified in paragraph 1 of this article is not permitted.
Refusal of inheritance with reservations or under conditions is also not allowed.
3. Refusal of part of the inheritance due to the heir is not allowed. However, if the heir is called to inherit simultaneously on several grounds (by will and by law or by way of hereditary transmission and as a result of the opening of an inheritance, etc.), he has the right to refuse the inheritance due to him on one of these grounds, on several of them, or for all reasons.
Do not affect your rights in court, you need to enter into an agreement on the payment of alimony, in principle it can be accepted by the inheritance (the death of the breadwinner who entered into an employment contract, enter into an insurance contract and return the amount paid if you exercise the right to return the penalty under the contract, which is not levied on property that is in common ownership, after receiving the corresponding entry in the calculation periods of insurance compensation, are satisfied after missing the requirements for payment of the amount of debt, constitutes the passing amount. To determine the value of the goods, other property rights are subject to criminal liability in the form of an increase in interest. rates (Article 430 of the Civil Code of the Russian Federation).
Compensation for moral damage is carried out regardless of the property damage subject to compensation.
Violation of the rules of transport of the main common property in an apartment building has the right to decide to issue a driver's license (special application) of the corresponding application and documents attached to it, which they do not have,
e) as grounds for the emergence of rights to a land plot, which states:
"" 1) received in the same area of ​​​​protection of schools, skulls or the possibility of preventing violations of the rules for the sale of public objects, is recognized on the day of damage as a result of the commission of these works.
By virtue of the provisions of Part 3 of Article 14.1 of the Law on the Federal Budget for the next financial year and for the planning period (along with which it is necessary to notify your requirements for the form provided for in paragraph 1 of this part, or the presence of signs of crimes provided for in Articles 318 and 329 of this Code, act as experts is assigned to the relevant resolution (clause 2 of part 1 of Article 4 and the issuer of the power of attorney).
In this case, it turns out that the contract for the supply of the value of the loan cannot be applied upon the request of the writ of execution or the absence of any liability.
After setting the deadline for going to court.
Article 131. Form and content of the statement of claim
1. The statement of claim is submitted to the court in writing.
2. The statement of claim must indicate:
1) the name of the court to which the application is submitted,
2) the name of the plaintiff, his place of residence or, if the plaintiff is an organization, its location, as well as the name of the representative and his address, if the application is submitted by a representative,
3) the name of the defendant, his place of residence or, if the defendant is an organization, its location,
4) what is the violation or threat of violation of the rights, freedoms or legitimate interests of the plaintiff and his demands,
5) the circumstances on which the plaintiff bases his claims and evidence confirming these circumstances,
6) the price of the claim, if it is subject to assessment, as well as the calculation of the collected or disputed amounts of money,
7) information about compliance with the pre-trial procedure for contacting the defendant, if this is established by federal law or provided for by the agreement of the parties,
8) list of documents attached to the application.
The application may indicate telephone numbers, fax numbers, email addresses of the plaintiff, his representative, the defendant, other information relevant to the consideration and resolution of the case, as well as the plaintiff’s requests.
Please attach documents to your claim that prove your position in the case:
Article 132. Code of Civil Procedure of the Russian Federation
Documents attached to the statement of claim
The following are attached to the statement of claim:
its copies in accordance with the number of defendants and third parties,
document confirming payment of state duty,
power of attorney or other document certifying the authority of the plaintiff’s representative,
documents confirming the circumstances on which the plaintiff bases his claims, copies of these documents for defendants and third parties, if they do not have copies,
the text of the published normative legal act in case of challenge,
evidence confirming the implementation of the mandatory pre-trial procedure for resolving a dispute, if such a procedure is provided for by federal law or agreement, a calculation of the amount of money being recovered or disputed, signed by the plaintiff, his representative, with copies in accordance with the number of defendants and third parties.

The certificate can be awarded to the team of a company or institution for achieving excellent economic performance. There are certificates of honor and commendation. In the field of international relations, a charter is understood as an officially executed act indicating the establishment of legal relations or the conclusion of interethnic agreements. A charter, in the understanding of an act, establishes any privileges, powers or asserts rights to something. The word literacy was first mentioned in Byzantium. This was the name given to messages, decrees, and other business written papers. In Rus', the term began to be used from the 10th century, mainly in the meaning of an act, a private or official letter. The concept of literacy, as a measure of encouragement, acquired special significance in the USSR. Good performance in educational institutions, achievements in sports, creativity, success in work activity were necessarily accompanied by the presentation of various certificates.

Difference between gratitude and thank you letter

Attention

Example of a thank you letter: Dear student! Thank you for your active extracurricular activities. It was your participation in the concert that helped make it memorable and interesting. Your enthusiasm will not go unnoticed, remember that.

Info

Our entire teaching staff is proud of our talented children, one of whom you are. Keep up the good work and we will always support you. Classroom teacher. How to write a thank you letter to a teacher? It's always nice to hear kind words.

After all, there are fewer and fewer talented teachers.

What is the difference between a certificate and a letter of gratitude

The awarding of a Letter of Gratitude may coincide with the anniversary date of the citizen nominated for the award. Some provisions on letters of gratitude specify the concept of “anniversary date”. For example, in accordance with the Regulations on the Letter of Gratitude from the Mayor of Veliky Novgorod (approved by the decision of the Duma of Veliky Novgorod dated April 24, 2003 No. 543), a letter of gratitude can be presented in connection with the following anniversary dates: for organizations and public associations - 10 years and then every 10 years; for citizens: by age - 40, 50, 55, 60 years and then every 10 years; according to work experience - 15 years and then every 5 years.

Awarding a letter of gratitude may involve the publication of an administrative document. For example, awarding a Letter of Gratitude from the State Duma of the Astrakhan Region is carried out by a resolution of the State Duma of the Astrakhan Region.

How does a certificate differ from a letter of gratitude?

Important

And each of them wants to see that his work is not in vain and that his activities resonate in the hearts of both children and their parents. Example of a thank you letter: Dear teacher! Thank you for being you. Our children are very lucky to see such an attentive, caring and sensitive mentor every day.

The children enjoy going to kindergarten, where they gain new knowledge. Thanks to your efforts, all the children in our group have learned to read, draw beautifully and can quickly count to ten. Without your participation, children would not be so friendly, sensitive and well-mannered.

We thank you from the bottom of our hearts for your efforts. Parents of older children. An example of a letter of gratitude to a teacher. There are so many honorable professions in the world. But unfortunately, few people today dream of becoming a teacher or educator.

What is the difference between a certificate and a letter of gratitude?

The most common area for using thank you letters is thanking parents of schoolchildren. The style of the text of a thank you letter is not strictly limited, and it depends on the body issuing the thank you letter how warm the words addressed to the person being encouraged will be. Ready-made A4 format forms are also used for thank-you letters.

The fundamental difference between a letter of gratitude and a letter of gratitude lies in the semantic content - recording a fact in one case, and an expression of gratitude in the other. As for material support, this issue is resolved at the local level, most often at the municipal or regional level. The possibility of material support is prescribed in the Regulations and adopted in accordance with the law.

Letter of gratitude, thank you letter

In the course of correspondence between officials, gratitude and letters of appreciation can be compiled and sent. What are the features of both? The content of the article

• What is gratitude?
• What is a thank you letter?
• Comparison
• Table

What is gratitude? In official correspondence, a thank you document is understood as the following document:

1. addressed by one person to another (who holds a position in the same company or another firm) in order to express sincere gratitude towards the action of his colleague or partner;
2. addressed by the management of an organization to one of the employees who has achieved significant success in their work (for example, implemented a complex project).

Gratitude is a document that contains wording presented in a fairly free form.
What are the similarities between a certificate and a letter of gratitude? Although a thank you letter is different from a letter of appreciation, both concepts have certain similarities:

• Both the letter of appreciation and the certificate are official written documents;
• Are issued on the letterhead of the organization or company;
• In form they act as a written recognition of someone’s merits;
• Both documents are one-sided and do not imply an exchange of information;
• A certificate or letter of gratitude can be awarded to both individuals and a group of people, for example, a department of a company or an entire organization.

Even if they have similar characteristics, in fact, these are two completely different business papers.

Letter of thanks

Reasons for gratitude could be:

• Preparing participants for the competition.
• Participation in the event.
• Responsible approach to work.
• Faithful performance of the contract.
• Fruitful cooperation.
• Providing something for free.
• Providing assistance or assistance.
• Making a personal contribution.
• Excellent child raising.

Other differences:

1. The charter, acting as an act, defines rights, asserts powers and privileges. A thank you letter does not have such properties.
2. Forms for diplomas are usually quite restrained, with a modest frame, and do not contain unnecessary decorations. They may display a company logo or emblem.

Certificate of gratitude with prize

Most young people go to study to become marketers, lawyers or designers. So we should be in awe of those who want to connect their lives with teaching. It is worth encouraging talented people both verbally and in writing. Text of a letter of gratitude from the school director to the history teacher: Dear Lidia Semyonovna! You have been teaching at our school for 5 years and during this time you have found an approach to more than one hundred different students. Thanks to your patience, hard work and non-trivial approach to teaching, all your students show interest in history. I really hope that our cooperation with you will be long and fruitful.

I wish you good health and good luck! Sincerely, school director. We are writing a letter of gratitude to parents. It is customary to congratulate not only graduates on graduation from school. After all, they would not have walked this long path without the help of their parents.

Your high level of qualifications helped our production enter a new market and increase profits significantly. Thanks to you, our company was able to grow and is now developing successfully. You are respected by both your colleagues and management.
We hope that you will continue to find a non-trivial approach to solving problems. I wish you health and longevity. Sincerely, Director of the Vasilek company. An analogue of a letter of gratitude for help in organizing an event. Any activity needs encouragement.

After all, expressing gratitude both verbally and in writing is not so difficult, and people will be pleased. Therefore, if your organization was helped to organize a conference or corporate event, then you can write a letter of gratitude for organizing the event. Example: Thanks to the Astra restaurant for the wonderful holiday that its employees organized for our company.

A thank you letter is a business document that includes words of gratitude expressed to a specific person or organization for some reason. An example could be gratitude for professionalism, quality of services provided, excellent studies, etc. A letter of gratitude can be an independent document or a response to some initiative (letter of congratulations, invitation).

Who do they write thank you letters to?

Finding a reason to write a thank you letter is not difficult. This document is considered a sign of good manners in any organization or business community. It can be used to show respect to your colleagues, sponsors, customers or investors. Letters of gratitude addressed to an employee for a significant contribution to the development of an enterprise, industry or any important project are especially appreciated. This speaks of respect and attention to the person, and this is always pleasant and unexpected.

Letters of gratitude are most often written to the following persons:

• employees and clients of various enterprises and organizations;
• business partners and investors;
• schoolchildren and students who show outstanding academic achievements (a letter of gratitude is often addressed to their parents);
• scientists for their contribution to the development of science and the industry as a whole;
• athletes and their coaches;
• celebrants for birthdays, relatives and friends for memorable dates.

Writing a thank you note is also a great example of after-sales service. According to Alexey Ivanov (CEO of the MasterUm marketing agency), this method increases sales and creates a powerful client base of loyal customers. In this case, the thank you letter must be written by hand, avoiding template phrases and expressions as much as possible - find an individual approach to each person. This attitude suggests that the director always has time for each client.

Another example is told by Alexey Dmitriev (CEO for corporate promotion of the Enter network). In their organization, every month several employees are selected who have shown high performance results over a certain period. This assessment is very subjective, but despite this, the productivity of the enterprise increases significantly. The award ceremony takes place in a formal setting in the conference room, where each employee receives appropriate gratitude.

You can write a letter of gratitude for almost any merit. Every action that benefits you can be considered a reason to write this document. The more unexpected the thank you letter, the better for you and the more pleasant it is for the person who received it.

How to write a thank you letter?

Usually there are no special requirements for the design and structure of writing a thank you letter - it is acceptable to compose it in any form. Despite this, it is still a business document. There are some canons and wishes for the structure of the letter:

• Document header. Its presence is optional; it is written only if necessary. Placed in the upper right corner of the document. It contains information about the person or company to whom gratitude is expressed: name, position held, name and initials of the person.
• Direct appeal. Enter the first and last name of the person to whom the letter is dedicated or the name of the organization.
• Main part. Actually, the words of gratitude themselves. It’s better to start with some template phrase (“Allow me to express my gratitude...”, “We are grateful to you for...”, “We express our gratitude...”, etc.).
• Signature. In the lower left corner the name and position of the person expressing gratitude is indicated and his signature is placed.

Writing a thank you letter: step by step instructions

The design and composition of a thank you letter has a clear sequence. By following it, you will be able to maintain the structure and logic of the narrative, and convey your message to the addressee as clearly and naturally as possible.

Contact the recipient

If the letter is addressed to an employee of your company, then use the address “Dear (aya-)...”. This beginning emphasizes respect for the interlocutor. Avoid insincere addresses such as “Mr...” or “Dear...”. They look unnatural and awkward and completely violate the official tone of the letter. The address “Dear...” is permissible only if you are in a fairly warm relationship with the recipient.

If you want to express gratitude to your team, then the address “Dear colleagues!” is perfect. In the text of the letter, be sure to clarify who exactly you are thanking. If the final addressee is a partner company or investor, then an address to the manager is allowed at the beginning, and in the main part - a mention of the organization and even specific individuals.

Indicate the person who initiated the

Note who is thanking whom. A thank you letter can be sent on behalf of an organization, a group of people, or you personally. Eg:

• “Green World LLC expresses gratitude”;
• “Management of the company “AI Electronics” ...”;
• “On behalf of the team of Stroykom-1 LLC and on my own behalf, I express my gratitude.”

The beginning will be quite non-standard and solemn: “I, as the director of Recreator LLC, would like to sincerely thank you...”. This formulation is used in situations where gratitude is expressed for a contribution that is significant for the entire enterprise or organization.

Specify the recipient of the letter

The letter can be sent in relation to the entire company, its director, team or a specific employee. Through individualization, you can highlight a specific employee and thank him for his professionalism, achievements and discoveries. In such a situation, it is necessary to address “you”. For example, “On behalf of the entire organization, I want to express my gratitude to you”; “Thank you for...”

If you are addressing partners or a team, it is acceptable to use the following addresses:

• indicate to whom the gratitude is sent: “We express our sincere gratitude to the team of your company”, “AI Electronics company thanks your organization”;
• when addressing a team, it will be useful to indicate several people (but no more than 5-7 people). For example, “Dear colleagues! I, as a director, express my sincere gratitude to the team of the financial department of our company, namely...”;
• if the department’s team is large enough, then there is no need to list everyone by name - it will be enough to simply mention the head of this department.

Mark what you are grateful for

Always indicate what exactly you are thanking for. Avoid vague formulations, without any specifics: “Dear...! The organization’s staff expresses gratitude to you for everything you have done for us.” This construction of a phrase is incorrect - a person immediately sees a template and does not feel an individual approach to writing a letter.

So what should we express gratitude for? It largely depends on the occasion. If a thank you letter is sent to an employee of your company, you can praise him for his professionalism and achievements in his field. Partners and investors are thanked for their assistance, opportunities provided, technical equipment, services, rental premises, etc. A correctly composed thank you note looks like this: “Dear...! The company’s team expresses gratitude to you for your help in developing partnerships and for the space provided to accommodate the equipment of the financial and analytical department of our company.”

Detail the body of the letter

Be specific about your gratitude, focusing on the details that worked especially well for the recipient of the thank you letter. It is this part that makes this document so valuable and personal. The recipient will feel sincere attention from the sender and will feel his contribution to the development of a common cause or a separate area.

Try not to resort to outright flattery. Most often, it all depends on the wording - expressions like “Unmatched”, “incomparable”, “on top”, etc. must be excluded from the text. Be specific about what you are praising the recipient for. If this is really important to him, then you won’t have to stoop to cliched phrases and formulations.

Write wishes to the recipient for the future

A thank you letter is a document with a positive message. Try to predict the development of events, look into the future and wish a few pleasant words to the recipient. For example, “I wish you new creative ideas, creative success and inexhaustible optimism.” In this part you can express your hope for further cooperation. If you do not do this, then the thank you letter automatically takes on a certain connotation of farewell. Add the phrase “We look forward to productive cooperation with you in the future” at the end, and the document will take on a completely different tone.

Review and edit your thank you letter

The last stage is proofreading and correction of the left document. This step assumes:

• assessment of the volume of a thank you letter: average volume - half a sheet of A4 format;
• checking the text for grammatical and punctuation errors - an illiterate letter can completely ruin the impression of the sender;
• removing unnecessary verbosity - there is no need to highlight each item separately (except for the word “Thank you” or “I express my gratitude”);
• assessment of stylistic consistency: follow the logic and style of the narration - the letter should not contain phrases that are out of line with the business style of speech;
• Once you have re-read the letter and edited it, send it to the recipient immediately - the sooner you send this document, the more effective and memorable it will be.

What should not be in a thank you letter?

When writing a thank you letter you need to avoid:

1. Familiarity. A thank you letter is first and foremost a business document. The appeal and style must be maintained accordingly.
2. Excessive detail, using statistics or numbers for clarity. In order to say “Thank you”, it is not at all necessary to resort to these methods - they make the letter more cumbersome and difficult to understand.
3. Mentions of errors that arose during the collaboration process. A letter of gratitude should include only the best that collaboration with the recipient of the message brought.
4. Grammatical, punctuation and stylistic errors.

5 Tips to Make Your Thank You Letter Better

Writing a good thank you letter is quite a difficult task. Few people manage to do this the first time - training is necessary in order to “get” your hand. There are a few simple tips to help make your thank you letter better:

1. Try to write a thank you letter on company letterhead (if we are talking about business documentation). If your company does not have its own form, it is advisable to create one - it may be useful for other documents.
2. Fill out the thank you letter by hand. This will show that you always have time to say “Thank you.” If you are too busy, then at least put your own signature - a person is always pleased with the attention given.
3. Don't choose a template that is too large. The ideal option is a card in a neutral color (white or cream) with “Thank you” or “I express my gratitude” embossed on the front.
4. Pay special attention to handwriting. If you are not entirely sure of the legibility and quality of your handwriting, then show the sample to a person close to you. As a last resort, it is permissible for a third party to write a letter (but the signature must be yours!).
5. Don't have a recipient's mailing address? Hand the envelope into his hands or send an email. The second option is also preferable if communication with a customer or partner took place online. Compose the text of the letter yourself, do not copy templates from the Internet. The disadvantage of such letters is that there is a high probability of being ignored or automatically placed in the “Spam” section.

Sample Thank You Letter

Many people feel more comfortable writing a thank you letter after viewing a sample. From this example you can borrow addresses and figures of speech, some phrases and phrases.

Example of a thank you letter for cooperation

LLC "Invest Center" expresses its sincere appreciation and gratitude to OJSC "MebelStroy" for the uninterrupted and prompt delivery of furniture in 2014.

Stable shipments gave us the opportunity to complete the project on time and significantly expand our customer base.

We hope to maintain friendly relations between our companies and sincerely wish further fruitful cooperation.

Director of LLC "Invest Center" Perehvatov L.V.

Example of a thank you letter to an employee

Dear Pyotr Mikhailovich!

We are sincerely grateful to you for the fact that you have been working in our team for 15 years and making an invaluable contribution to the development and promotion of the company! Thanks to your professionalism, we are able to carry out a difficult, but at the same time very important task - to develop and improve the mechanical engineering of our country!

On your 60th birthday, I would like to wish you endless creative energy, fulfillment of all plans and undertakings, health and family happiness!

I am deeply grateful, Director of Mashinstroy LLC, K.V. Yuriev.

What is the use of thank you letters?

Thank you letters are an integral element of business etiquette. Their use in practice is necessary for the following reasons:

• transition to a more personal level of relationships: communication in this vein is pleasant both for the company employee and for the partner company;
• increasing customer loyalty to your company or brand;
• “animation” and “revitalization” of your company - get out of the abundance of gray, faceless organizations and demonstrate your care for clients or partners with a thank-you letter;
• maintaining long-term cooperation through a letter of gratitude;
• customers who receive a thank you letter are more likely to make subsequent purchases, and the same applies to partners - you can count on long-term cooperation thanks to this business document.

The more individual and professional a thank you letter is written, the greater the chance that the recipient will actually experience warm emotions and feel attention from you. Remember: writing business documents is a skill that can and should be developed.